Coordination
and Control of Organizations
Coordination
When the
objectives and goals of an organization is determined, resources are allocated
and staff is directed multiple tasks begin. Coordination is the function that
ensure these multiple activities do not interfere with each other but supplement
and support each other.
Coordination is
necessary even in the early stages of planning. The corporate plan and the
plans of the smallest operating units have to be ‘coordinated’ so that they
integrated in to one whole operation. All the plans have to be coordinated with
the resources available while organizing the components of various roles, to
ensure that there are no internal conflicts or contradictions.
“Coordination – a process of combining the organization’s goals and the inevitable specialization, which comes with the division of labor and formation of chains. Coordination refers to the establishment of communication channels between people who are executing different work. Coordination is intended to correct the executors’ actions, which do not comply with the selected course of the plan.” (Melville, Paleckis;,2011)
Image 01-Mary Parker Follett`s 04 Principles
of Coordination (source- slideshare.com)
Importance of
Coordination
- Unity
of action – Resources, techniques and activities to be united through coordination.
- Increase
in Efficiency – Maintaining good relations and utilizes resources optimally.
- Minimize
conflicts – Reduces rivalries and conflicts between employees and management.
- Paths
proper direction – Shows the path which every department must work and guides.
- Increases
Motivation – Gives liberty to be innovative towards expectancy of the
organization.
- Survival of Organization – Harmonize the resources and helps the organization to survive.
Control
Control is the
function of ensuring that the tasks are being performed according to plan and
that the expected objectives are being achieved. The controlling function
involves the observation, measurement and correction of the performance, in
order to make sure that the objectives are being accomplished according to the
plans formulated.
Control checks
weather whether variations exists or not in achieving goals and objectives and
what corrections should be done, if necessary, by either adapting the plan or
the objectives may modify to prevalent the situation.
Importance of
Controlling
- Guides Employees – periodical checks help to make necessary developments.
- Efficient use of resources – ensures minimum waste and maximum use of resources.
- Discipline the organization – helps for smooth functioning of the organization.
- Helps in deciding right standards – focuses on implementing strategy.
- Aids in accomplishing the goals – Direct towards the organizational goals and objectives.
Clip 01 - Balance score card process for Controlling (source- https://youtu.be/M_IlOlywryw)
Conclusion
‘Coordination’ is
the multifunction that create integration between resources and all the
departments of an organization towards achieving goals and objectives while
minimizing conflicts within the organization.
‘Control’ is the
function of measuring the actual performance against the expected performance.
In other words, it evaluates the performance of an organization. It helps to identify the gaps to be filled within the strategies used.
Therefor the management functions of Coordination and Control is extremely important to organizations to be more
adaptable and efficient in today’s changing world.
References
Coordination, Control, and the Management of
Organizations by
Jensen,M,C; [online]
Available at https://www.hbs.edu/faculty [online]
Agreed Gangani, well written. Coordination has different ways it can lead to better organizational performance. Internally,it help to structure people and tools in the order to produce the best result. Externally, it help to position organization in the form of realizing internally set objectives even with the presence of other competing organizations. Thankyou for sharing.
ReplyDeleteThank you for the comment Rukmali.
DeleteWell written, Coordination refers to balancing, timing and integrating activities in an organization. Business involves multiple operations, manifold policies, varied skills, administrative processes and actions, wherein different managers display their talents in different roles.
ReplyDeleteThank you for the feedback
Deletecoordination is the behavior that manages the interdependent relationships of activities with common object; the coordination mechanism is the mechanism that manages the dependent relationship effectively. HR managers should prioritize the functions of organizing and coordination in order to maintain effective business flows in the organization.
ReplyDeleteAgreed Oshadha. Thank you for the feedback.
DeleteWell arranged article Gangani.Good work!!
ReplyDeleteFrom the perspective of HRM. Coordination is the unification, integration, and synchronization of group members' efforts in order to provide unity of action in the pursuit of common goals. It is a hidden force that connects all other management functions.
Thank you for the feedback Umesh.
DeleteThe relations between the coordination and controlling is the significance of co-ordination as a function of management rises mainly from the fact that without coordinated efforts, different activities may effect in neglect of the organizational goals. Control discusses to evaluation of definite performance and taking corrective action, if necessary.
ReplyDeleteExactly Parami, Thank you for the Comment
DeleteAgreed Gangani. Coordination and control is extremely important. Having proper coordination mechanism will lead to successful completion of projects and events as well as smooth operation. Having proper control will help to find gaps and address accordingly .
ReplyDeleteYes Tharindu, Thank you for the comment.
DeleteBasically, organizational coordination and control is taking a scientific approach to figuring out if you're doing what you desired to be doing or not. It's the part of making plans after you have determined what you wanted to be doing. You clearly explained and thanks for sharing.
ReplyDeleteThank you for the feedback Bhashitha.
ReplyDeleteSimply, coordination means the process of resources of an organization use to achieve its objects and a control is a measurement function what has achieved and what is to be achieved. These functions are important to see whether the company is utilizing it resources to achieve it objectives within its frameworks. Thanks for sharing Gangani....
ReplyDeleteThank you for the comment Sunith.
DeleteCoordination can be explained as that invisible cord, which runs across all the activities of the organization and get them together. It is not a activities of the management, rather it is the essence of management, which is wanted at all levels and at each step of the company, to achieve the objectives of the organization.
ReplyDeleteThank you for the comment Nandun
DeleteTo drive a business environment, its really important to coordinate with the people and share the correct information to explain about the expectations, objectives of the business. Also its equally important to follow up and control the environment during this drive. Thanks for sharing this interesting topic Gangani.
ReplyDeleteThank you for the comment Duminda
DeleteCoordination is an very important role for a smooth function of an organization which ensures unity among different departments, groups and teams work cooperatively and harmoniously in carrying out the different tasks and activities to achieve the organizational common goals and objectives through a proper control method. Well explained.
ReplyDeleteThank you for the comment Jackson
Delete